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Site Notice and Privacy Policy

Information according to § 5 Telemediengesetz (TMG)

Publisher:

University of Europe for Applied Sciences
State accredited private university for applied sciences

Konrad-Zuse-Ring 11
14469 Potsdam

Email: service.center@ue-germany.de

Internet: www.ue-germany.com

University locations: 

  • Campus Berlin: Dessauer Str. 3-5, 10963 Berlin, Germany
  • Campus Hamburg: Museumstraße 39, 22765 Hamburg, Germany
  • Campus Iserlohn: Reiterweg 26B, 58636 Iserlohn, Germany
  • UE Innovation Hub (Potsdam): Think Campus, Konrad-Zuse-Ring 11, 14469 Potsdam, Germany
  • Campus Dubai: University of Europe, 204/205, The Offices 4 – One Central, Dubai World Trade Centre, Dubai, United Arab Emirates

Business Address:
University of Europe for Applied Sciences GmbH

Konrad-Zuse-Ring 11
14469 Potsdam

Email: service.center@ue-germany.de

Supervisory authority

Ministerium für Wissenschaft, Forschung und Kultur des Landes Brandenburg

Dortusstraße 36

14467 Potsdam
Telefon: +49 (0) 331 866 4999

Operating company:
University of Europe for Applied Sciences GmbH
Konrad-Zuse-Ring 11

14469 Potsdam

Internet: www.ue-germany.com 

Managing Director: Ernst Suganandarajah, Danilo Krivenko

Registry Court:
HRB 34450 P

Amtsgericht (Local court) Potsdam

VAT identification number:
DE212272000

Responsible party within the meaning of § 55 paragraph 2 RStV
Christian Drongowski, Marketing Director
Stresemannstraße 121, 10963 Berlin
Contact: christian.drongowski@gusgermany.de

Exclusion of liability:
We also provide some links to websites that are not operated by University of Europe for Applied Sciences GmbH or the Global University Systems network which we belong to. We have no influence on the content and design of these sub-sites for which links are placed on this homepage. This data protection declaration does not extend to other providers. If you wish to visit these websites you should observe the relevant valid data protection regulations and other notices. We are not responsible for the data protection standards or the practices of our cooperation partners. We are also not responsible for ensuring that the published articles and links are correct, current and complete and are therefore not liable for such.

Transfer of personal data
UE can transfer personal data within the Global University Systems (e.g. to German universities and academies that belong to the network, in connection with semesters abroad or other study programmes at partner universities within the GUS Group), insofar as the affected person expressed interest in one of the study programmes on offer, has agreed to it or where transfer is permitted by law.
We will sometimes, with your permission, send you advertising information, information on new courses, events at the universities etc. If you no longer wish to receive advertising materials then we will no longer send them to you.
UE can commission other companies to the extent permitted by law and with the permission of the users, e.g. with the fulfillment of orders, support for promotions, the provision of technical services for our websites etc. These companies can have access to personal data where this is necessary in order to carry out their responsibilities. These companies will only use this data in order to fulfill this specific task and not for any other purpose.
UE will not sell, transfer or pass on personal data to third persons outside the GUS Group.
UE reserves the right to pass information on personal data to law enforcement agencies and courts for law enforcement purposes in accordance with valid legal regulations.

Right to information
You retain control of all information that you provide to us online. If you would like to change the data that we store about you or if you would like to alter the permission you have given us to send you messages then you can communicate this to us using the below address.
You can examine or delete the data that we store about you or change your permission to use it.

University of Europe for Applied Sciences systems’ privacy notice

Introduction

Welcome to the University of Europe for Applied Sciences GmbH privacy notice.

University of Europe for Applied Sciences GmbH (“UE”) respects your privacy and is committed to protecting your personal data. This privacy notice tells you how we look after your personal data when you visit our websites (regardless of where you visit from) and tells you about your privacy rights and how the law protects you.

This privacy notice is provided in a layered format so you can click through to the specific areas set out below.  Please also use the Glossary at section 12 for the meaning of some of the terms used in this privacy notice.

  1. IMPORTANT INFORMATION AND WHO WE ARE
  2. THE DATA WE COLLECT ABOUT YOU
  3. HOW IS YOUR PERSONAL DATA COLLECTED
  4. HOW WE USE YOUR PERSONAL DATA
  5. PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
  6. HOW WE USE SENSITIVE PERSONAL INFORMATION (SPECIAL CATEGORY DATA)
  7. DISCLOSURES OF YOUR PERSONAL DATA
  8. INTERNATIONAL TRANSFERS
  9. DATA SECURITY
  10. DATA RETENTION
  11. YOUR LEGAL RIGHTS
  12. GLOSSARY

Purpose of this privacy notice

This privacy notice aims to give you information on how UE collects and processes your personal data including any data you may provide through this website when you:

  • Arrive on our website from a social media site such as Facebook Twitter, Instagram or LinkedIn;
  • Complete a call back / enquiry form;
  • You register on our site to apply for a course or programme, corporate/ executive education, professional training, (online, distance learning or campus based) and whether you are applying for yourself or for employees or other staff at your organisation which may be or become a customer of ours;
  • Sign up for marketing materials; or
  • You provide us with your personal data by any other means.

This website is not intended for anyone under the age of 16 and we do not knowingly collect data relating to anyone under the age of 16 on this website. However where UE processes personal data of anyone under the age of 16 in its business operations, we ensure that appropriate safeguards and consents are obtained from parents or caregivers. You may contact dataprotection@gusgermany.de for further information about this.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

This privacy notice supplements the other notices and does not replace them.

1. Important information and who we are

This website is operated on behalf of UE, a company registered in Germany with number HRB 34450 P in Amtsgericht Potsdam with its registered office at Konrad-Zuse-Ring 11, 14469 Potsdam. UE is part of The Global University Systems B.V. group of companies which is made up of different legal entities, details of which can be found here (https://www.globaluniversitysystems.com/).

We have appointed a data protection officer (DPOs) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.

Contact details

Full name of data controller legal entity: University of Europe for Applied Sciences GmbH

DPO: RPA Datenschutz + Compliance GmbH, Franzenburg 48, D-35578 Wetzlar, represented by the managing directors

Ilja Borchers and Henning Koch. info@rpa-datenschutz.de

You have the right to make a complaint at any time to the Brandenburg Commissioner for Data Protection and Freedom of Information for data protection issues (https://www.lda.brandeburg.de). We consider this the lead supervisory authority for UE.

We would always prefer that you come to us to help address any concerns of a privacy nature however before you go to the Brandenburg Commissioner for Data Protection and Freedom of Information, so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 24th March 2020 and historic versions can be obtained by contacting us.

We may from time to time change the detail in this notice.  Any changes we may make in the future will be posted on this page.  Please check back frequently to see any such updates or changes.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. Anonymous data is therefore not treated as personal data.

We have grouped together different kinds of personal data which we may collect, use, store and transfer as follows:

  • Academic Data includes eligibility data including education and academic history, training records, qualifications, personal statements, CVs, personal achievements and references.
  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender, Unique Learner Number, nationality, residency status, disability declaration, third party student reference number where that third party shares your data with us and photographic images.
  • Contact Data includes billing address, term-time and permanent residential address, country of residence, email address and telephone numbers
  • Emergency Contact Data about next of kin names and contact details for use when there is an emergency that has involved you.
  • Employment Data (if you are sponsored by your employer) includes employer details, start date, end dates, your job title, contact details at work (email address, telephone number and postal address).
  • Financial Data includes student loan information, bank account and payment card details.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.
  • Profile Data includes any of your usernames and passwords, enquiries made by you, purchases or orders made by you, your interests, preferences, feedback and survey responses.
  • Student Data includes your term time and home address, ID photo, subject of interest, chosen UE course or UE programme, your progress data and your results (coursework and exam, including mocks), other results from before final study years, exam scripts and transcripts, your attendance, lecturers’ and tutors’ feedback on you or your staff (if you are a corporate) (student references), communications with UE, the extent of your use of any learning facilities / services by UE, information relating to your use of the UE library resources (including materials checked out and overdue items), any event attendances, information regarding mentor and mentee data, data around your taking part in events hosted by us or advertised by us, learner analytics and profiling data, any disciplinary data, student, course, or tutor- related complaints data and any claims involving you of any nature whatsoever, extenuating circumstances, appeals, additional information as required by professional/accreditation/awarding body
  • Monitoring and Reporting Requirements Data includes destination of leavers of HE data and Student Data reported to third parties for regulatory purposes
  • Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
  • Technical Data includes your IP address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes URL data, web analytics data in relation to how you arrived at our sites, from where, what search items you looked for, which pages you visited on our sites, the duration of your visits and such other information about how you use our websites and the information provided on them, and how you use our products and services so as to assist us to improve our website offering to you.
  • Visa Data for international students, including passport and previous visas data, bank statements or other financial information for satisfying ourselves that visa requirements are met.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Special category data

When you make an application on our website for a course or programme we will ask whether you have any disabilities. You are not obliged to inform us but any information you do provide will assist us to assess how we will meet our statutory obligation in relation to your disability.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by communicating with us by post, phone, email or otherwise. This includes personal data you provide when you:

apply for our products or services; create an account on our website; use our site; subscribe to our service or publications; request marketing to be sent to you; enter a promotion or survey; or give us some feedback.

  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie configuration for further details.
  • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

Technical Data from the following parties:

(a) analytics providers such as Google analytics, Google optimizer, Google Webmaster tools, Google tag manager, Facebook, Instagram and other similar services which we will be using in the future;

(b) advertising networks such as Google Advertising Network, Facebook, Instagram, YouTube, Bing and LinkedIn based outside the EU and similar network we will be partnering with; and

(c) search information providers such as Google, Bing and other search engines based inside and outside the EU, social media networks such as Facebook, LinkedIn and Instagram, based inside the EU and others providing similar services.

(d) Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as Google Analytics, Facebook, Instagram, Bing, LinkedIn and Stripe, based outside the EU including similar services we will partner with in future.

Purpose/ActivityType of dataLawful basis for processing including basis of legitimate interest
Students or prospective students
To respond to your request for a call (or email) back, course enquiries, applications(a) Contact DataPerformance of a contract with you (in our anticipation of entering into such contract with you)
To enroll / register you as a new candidate and provide student number / identity card(a) Identity Data
(b) Contact Data
(c) Academic Data
Performance of a contract with you
Direct marketing of or about student benefits and opportunities, University activities and events, services or career opportunities and professional and industrial bodies wishing to communicate with students about career opportunities. Promotion of University or school via prospectus containing images of current students. Direct marketing may include cookie based re-marketing services intended to deliver targeted marketing to you based on your internet searches(a) ContactConsent
To process your application including for the provision of services including:
(a) Manage payments, fees and charges
(b) Collect and recover money owed to us
(c) accounting for VAT purposes
(a) Identity Data
(b) Contact Data
(c) Financial Data
(d) Transaction Data
(e) Marketing and Communications Data
(f) Academic Data
Performance of a contract with you Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include:
(a) Provision of learning materials (b) Asking you to leave a review or take a survey
(c) Monitor attendance or any change in student status.
(d) Administration of appeals, complaints, and matters relating to health and conduct and to cheating and plagiarism (unfair means).
(e) Granting of awards
(a) Identity Data
(b) Contact Data
(c) Profile Data
(d) Marketing and Communications Data
Performance of a contract with you Necessary to comply with a legal obligation Necessary for our legitimate interests (to keep our records updated and to study how students use our products/services) Necessary for the candidate’s legitimate interests (to receive the benefit of the award) Consent (to leave a review or take a survey)
Equal opportunities monitoring (for some but not all of our institutions)Gender ethnicity religion and nationalityLegal Obligation
Enrollment(a) Identity Data
(b) Student Data
Necessary for the performance of a contract
Make adjustments to meet disability requirements / medical conditionsHealth DataConsent
Provide health and safety first aid assistance emergency evacuation, hazard risk assessment, accident monitoringHealth DataVital interests Consent
Emergency accident / health managementEmergency contact / next of kin detailsVital interests Consent
Improvements in service offering for students based on their performance and otherStudent Data (specifically learner analytics)Legitimate Interest

 (e) Identity and Contact Data from data aggregators

(f) Identity and Contact Data from publicly availably sources such as the Electoral Register based inside the EU.

(g) Student Data from staff, administrative functions of other educational establishments, mentees or mentors, complainants.

(h) Academic, contact, identity, marketing and communications and technical data from (i) publishers, who are owners of private websites, and are based in and outside Europe and (ii) agents, referring organisations such as other universities and (iii) UCAS.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Please see the table below to find out about the types of lawful basis that we will rely on to process your personal data.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting the DPO dataprotection@gusgermany.de or by clicking the unsubscribe link in the relevant emails.

5. Purposes for which we will use your personal data

We have set out below a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.

Customers (or prospective customers) of online courses and published media  
Register new customer of online materials(a) Identity Data
(b) Contact Data
Performance of a contract with you
Process / fullfil / deliver customer order Manage payments, fees and charges Collect/ recover monies owed Accounting records Defence of legal claims brought against us(a) Identity Data
(b) Contact Data
(c) Financial Data
(d) Transaction Data
(e) Marketing and Communications Data
Performance of a contract with you Necessary for our legitimate interests (to recover debts due to us or defend legal claims) Necessary to comply with a legal obligation
Clients of UE (including employer clients)
To register you as a client of UE(a) Identity Data
(b) Contact Data
Performance of a contract with you
To process, fullfil and deliver our service to you Manage payments, fees and charges Collection/ recovery of monies owed Accounting purposes Defence of any legal claims brought against UE(a) Identity Data
(b) Contact Data
(c) Financial Data
(d) Transaction Data
(e) Marketing and Communications Data
Performance of a contract with you Necessary for our legitimate interests (to recover debts due to us or defend legal claims) Necessary to comply with a legal obligation
Suppliers to UE
To register you as a supplier of UE(a) Identity Data
(b) Contact Data
Performance of a contract with you
To process and receive goods/services: Manage payments, fees and charges Accounting purposes Defence of any legal claims brought against UE(a) Identity Data
(b) Contact Data
(c) Financial Data
(d) Transaction Data
(e) Marketing and Communications Data
Performance of a contract with you Necessary for our legitimate interests (to defend legal claims) Necessary to comply with a legal obligation   
For All  
Recruitment (Academic job applications)(a) Identity Data
(b) Contact Data
Performance of a contract with candidate
Relationship management Updating privacy policy and notify you of the same through our website Updating terms and conditions and notify you of the same on our website Seeking your feedback Processing complaints(a) Identity Data
(b) Contact Data
(c) Profile Data
(d) Marketing and Communications Data
Performance of a contract with you Necessary to comply with a legal obligation Necessary for our legitimate interests (continuous improvement / updating records/ analyse customer behaviour patterns) Consent (for feedback)
To enable you to complete a survey(a) Identity Data
(b) Contact Data
(c) Profile Data
(d) Usage
(e) Marketing and Communications Data
Necessary for our legitimate interests (continuous improvement / updating records/ analyse customer behaviour patterns) Consent
To administer and protect our business and our Website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)(a) Identity Data
(b) Contact Data
(c) Technical Data
Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business re-organisation or group restructuring exercise) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you(a) Identity Data
(b) Contact Data
(c) Profile Data
(d) Usage Data
(e) Marketing and Communications Data
(f) Technical Data
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) Consent through Cookies
To use data analytics to improve our website, products/services, marketing, student and partner relationships and experiences(a) Technical Data
(b) Usage Data
Necessary for our legitimate interests (to define customer types for our products /services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you(a) Identity Data
(b) Contact Data
(c) Technical Data
(d) Usage Data
(e) Profile Data
Necessary for our legitimate interests (to develop our products/services and grow our business) Consent

6. How we use sensitive personal information (Special Category Data)

The law requires us to meet additional conditions for collecting, storing and using personal data that is considered ‘special category’ data. We have in place an appropriate safeguards which we are required by law to maintain when processing such data. We may process special categories of personal information in the following circumstances:

Purpose/ActivityType of dataLawful basis for processing
Students or prospective students  
To enroll you as a student we need to determine your immigration status with UENationality data Immigration status (information from visas and passports)(a) Performance of a contract with you
(b) Compliance with a legal obligation eg the German immigration authorities (and others)
To make required adjustments and necessary support for applicable learning needsDisability data Special learning needs(a) Complying with our legal obligations (under the Equality Act 2010)
(b) Explicit consent (information is voluntary)
To: Monitor student absences* Deal with applications for mitigating circumstances Deal with applications for interruptions of studies or deferralsConfirm any dietary requirementsMedical / health data Doctors’ notes Medical Records (potentially)(a) Performance of a contract with you
(b) Explicit consent (this information is voluntary)
(c) *sometimes a visa will stipulate that a student must keep a minimum attendance level; in this case we will ask for medical evidence to support absence and thus to avoid breaching our obligations to the Federal foreign office

The above information may also need to be used using the lawful basis of pursuant to a legal claim or to protect your interests (or someone else’s interests) (where you are not capable of giving your consent (for example if you suffer a medical problem preventing your ability to communicate).

Consent

It is not a condition of becoming a student with us that you give us consent for any particular type of processing. However, should you choose not to give consent, then you may not benefit from certain support services for example.

We do not need your consent in circumstances where we use your data in accordance with our legal obligations (and we set this out in our written policies).

On rare occasions we may ask for your explicit (written) consent to use certain special categories of data. If we do this we will make sure you have a detailed explanation of the data we need and why. This will enable you to make an informed decision whether you wish to consent.

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We will always give you options to determine how and if we use your personal data in this regard.

Promotional offers from us

You will receive marketing communications from us if you have requested information from us or purchased products or services from us or if you provided us with your details when you filled out a survey or feedback form and, in each case, you have opted in of receiving that marketing.

Opting out

We will only send you marketing emails if you have opted-in. All our marketing emails includes an opt-out / unsubscribe link or you can contact the DPO directly dataprotection@gusgermany.de.

Where you unsubscribe or amend your preferences to receiving marketing emails this will not stop us storing your data provided to us as a result of a applying for a course or program or buying some other service or materials from us.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose (unless our original lawful basis was consent). If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact our DPO.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

7. Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 5 above.

  • Internal Third Parties as set out in the Glossary.
  • External Third Parties as set out in the Glossary.
  • Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

8. International transfers

We share your personal data within the GUS Group. This will involve transferring your data outside the European Economic Area (EEA).

Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
  • You have explicitly consented to the proposed transfer, after having been informed of the possible risks of such transfers for you due to the absence of an adequacy decision and appropriate safeguards.
  • The transfer is necessary for the performance of a contract between you and us as the data controller or for the implementation of pre-contractual measures taken at your request.
  • The transfer is necessary for the conclusion or performance of a contract concluded in your interests between us as the data controller and another natural or legal person.
  • The transfer is necessary for important reasons of public interest.
    The transfer is necessary for the establishment, exercise or defence of legal claims.
  • The transfer is necessary in order to protect your vital interests or the vital interests of other persons, where you are physically or legally incapable of giving consent.

The transfer is made from a register which according to Union or Member State law is intended to provide information to the public and which is open to consultation either by the public in general or by any person who can demonstrate a legitimate interest, but only to the extent that the conditions laid down by Union or Member State law for consultation are fulfilled in the particular case.

Please contact our DPO if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

9. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

10. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

In some circumstances you can ask us to delete your data: see below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

11. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

  • Request access to your personal data: You have the right to access your personal data (known as an “access request”). This enables you to receive a copy of the personal data we hold about you and check that we are lawfully processing it.

To make a request: If you wish to make a request for access to your information, please contact us at UE, Dessauer Str. 3-5, 10963 Berlin  or by email at dataprotection@gusgermany.de

What we may need from you: We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Request correction of your personal data

This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

  • Request erasure of your personal data
    This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  • Object to processing of your personal data
    You may raise an objection to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
  • Request restriction of processing your personal data
    You may request to restrict our processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
  • Request the transfer of your personal data
    You may exercise your right to transfer your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
  • Right to withdraw consent
    This applies only where we rely on your consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
    In certain circumstances, you can exercise your right to prevent such processing by not opting in via certain boxes on the forms we use to collect your data. You can also contact us at dataprotection[at]gusgermany.de if you wish to exercise your rights.

12. Glossary

Lawful basis

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting our DPO.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take preliminary pre-contractual steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Third parties

Internal Third Parties

Other companies in the GUS Group acting as joint controllers or processors and who are based throughout the world and provide shared services such as IT, legal services, system administration services and leadership reporting.

External Third Parties

  • Service providers acting as processors based in UK, Germany, who provide IT and system administration services.
  • Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based throughout the world who provide consultancy, banking, legal, insurance and accounting services.
  • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers who require reporting of processing activities in certain circumstances.
  • Employers who request a reference from UE
  • Awarding body partners – in order to process the administration of student enrollment onto programmes
  • Professional/Funding bodies, Student Loans company
  • Marketing service providers (e.g. AgenturWebfox GmbH, Facebook Lookalikes)
  • Other universities, employers, prospective employers, providers of training contracts or pupillages