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Scheduling Specialist (m/w/d)

Global University Systems (GUS) is an international network of higher education institutions. GUS offers a wide range of programmes, including bachelor's and master's degree programmes, diverse opportunities for (dual) vocational training, and corporate and executive training. When someone decides to study at one of our institutions - whether on campus in Europe, North America or at home - they join a network of 75,000 students worldwide. We are located in some of the world's largest cities, with campuses in Berlin, Hamburg, London, Paris, Toronto, Chicago, Vancouver, Singapore but also in smaller places, such as Hannover, Iserlohn or Potsdam. In Germany, the UE University of Europe for Applied Sciences, the GISMA Business School, the Berlin School of Business and Innovation (BSBI), the private Berufsfachschule für Gestaltung (HTK academy) and the service company GUS Germany GmbH belong to Global University Systems. Our institutions are characterised by a particular practical orientation, internationality, modern teaching content and personal contact with the students. Every day our employees contribute with innovative ideas to bring us closer to our goals - quality, service, internationality and growth. Our degree programmes are the result of direct exchange between our professors, staff and students, as well as demand from potential employers.

We are looking for a new colleague to join our Scheduling Team in Hamburg on a full-time basis, 40 hours a week, as soon as possible

Scheduling Specialist (m/w/d)

The Scheduling Office is responsible for scheduling all classes, assigning rooms, calculating the number of course events (same-course sections) needed based on enrolments, and adjusting scheduled course times when necessary. Staff scheduling specialists coordinate the course dates for all courses offered and contact individual faculty members regarding their schedules. Students and faculty liaise with the scheduling office to plan their semester schedules.

Key tasks and Responsibilities

•Determine schedules and coordinate with individual faculty requests based on student enrolments & subject expertise
• Establish teaching assignments for freelance lecturers and ensure onboarding
• Schedule all courses and lectures for assigned campus location and, when necessary, for other campuses
• Create course schedules for all degree programs in CampusNet.
• Coordinate and revise schedules in consultation with university lecturers in all departments
• Communicate effectively with students in German and English
• Reserve event rooms for optimal planning taking into consideration course schedule, room size and availability, student numbers, and lecturer needs, in compliance with hygiene and safety requirements
• Enter and manage data in the student administration system Campus Net NT and archive relevant information
• Set up / modelling of new study programs and adaption of existing ones in CampusNet
• Other related duties

Your profile:

•Completed university studies and relevant practical experience in university administration;
ideally, user knowledge of the CampusNet database system or a comparable system
• Strong conflict resolution skills
• Excellent written and spoken language skills in German and English
• Excellent organizational & planning skills
• Strong analytical & problem-solving skills
• Ability to work in a fast-paced environment
• Ability to work effectively in a multicultural environment

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• Preventive and aftercare healthcare options
• 30 days of vacation
• Family-friendly work environment and paid care time for sick children
• Various online language courses and opportunities to participate in online collaboration courses (e.g., IBM Design Thinking)
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concepts


Then we look forward to hearing from you. Please send your application by e-mail to:
Your application should include the following documents: CV, Cover Letter and References and possible start date
As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or legally protected status.
Your contact for HR-related questions:
Dijana Sapina, Recruitment and Talent Specialist: