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Scheduling Expert (m/f/d)

Global University Systems (GUS) is one of the most diverse educational networks of higher education institutions around the world. GUS educates in a variety of programs, including bachelor's and master's degree programs, English language courses, and professional, corporate and executive education. At 57 locations including the United Kingdom, Canada, the United States, the Caribbean, Ireland, Israel, Singapore and Germany, approximately 87,000 students form an international network to learn together. The University of Europe for Applied Sciences (UE) is part of the Global University System. In Germany, UE is headquartered in Potsdam and has Berlin, Iserlohn, and Hamburg campuses. UE is distinguished by its particular practical relevance, internationality, modern teaching content, and personal interaction with students. Every day, UE employees contribute with innovative ideas to bring UE closer to its goals: quality, service, internationality and growth. The degree programs are the result of direct exchange between UE professors, staff, and students and feedback from potential employers.

We are looking for a new colleague to join our UE Services team at our UE Innovation Hub in Potsdam (near Berlin) on a part-time basis/20 hours a week,at the earliest possible date

Scheduling Expert (m/f/d)

Your Tasks:

•Determining, scheduling and coordinating individual staffing needs regarding teaching staff to be scheduled based on student numbers.

•Drawing up teaching assignments for freelance lecturers and ensuring on-boarding

•Calculating the professorial quotas for the individual courses of study

•Scheduling of all courses and lectures for the Berlin location and, if applicable, for the locations in Hamburg, Iserlohn and Potsdam

•Creation of timetables for all degree programs at the Berlin campus in Campus Net

•Coordination and editing of the timetables in cooperation with the university teachers of all departments.

•Communicating with students in German and English

•Reservation of event rooms for optimal planning with regard to: timetable, rooms, students,lecturers and in compliance with various hygiene and safety concepts

•Entering and managing data in the student administration system Campus Net NT

Your profile:
•You have university degree and very good MS Office skills as well as knowledge of Campus Net

•You enjoy working in an international environment and you have good written and spoken German and English skills

•You set priorities and ensure that all deadlines are met on time

•You are enthusiastic about the education sector and convince with very good communication skills and manners as well as with a confident and friendly appearance

•A high degree of reliability, initiative,organizational talent, team spirit, commitment, loyalty and flexibility round up your profile


What we offer:
•Opportunity to work with a great team in a dynamic and international environment

•Preventive and aftercare health care options

•At least 30 days of vacation

•Family-friendly work environment and paid care time for sick children

•Various online language courses and opportunities to participate in online collaboration courses (e.g., IBM Design Thinking)

•Numerous campus events from the fields of art, culture, business and science

•Opportunity to develop and implement new ideas and concept


Then we look forward to receiving your application documents!

We need to review your documents: your CV & proof of your university degree (certificate). Please send your application by email to

The university aims to increase the proportion of women among freelancers. We, therefore, invite women with a suitable profile to apply and we will consider them as a matter of priority with equivalent competence, aptitude and performance.

We are committed to equal opportunities and the support of minorities. As an international university, we actively seek to realize antidiscrimination. We strive to not allow any discrimination on the basis of ethnic origin, color, religion, gender, sexual orientation, gender identity, national origin, disability or legally protected status.


Your contact for HR-related questions:

Dijana Sapina • Human Resources •