Become an Examination Office Specialist at UE

• Job

  Full time

• Location

  Hamburg

Global University Systems (GUS) is an international network of higher education institutions. GUS offers a wide range of programmes, including bachelor's and master's degree programmes, diverse opportunities for (dual) vocational training, and corporate and executive training. When someone decides to study at one of our institutions - whether on campus in Europe, North America or at home - they join a network of 75,000 students worldwide. We are located in some of the world's largest cities, with campuses in Berlin, Hamburg, London, Paris, Toronto, Chicago, Vancouver, Singapore but also in smaller places, such as Hannover, Iserlohn or Potsdam. In Germany, the UE University of Europe for Applied Sciences, the GISMA Business School, the Berlin School of Business and Innovation (BSBI), the private Berufsfachschule für Gestaltung (HTK academy) and the service company GUS Germany GmbH belong to Global University Systems. Our institutions are characterised by a particular practical orientation, internationality, modern teaching content and personal contact with the students. Every day our employees contribute with innovative ideas to bring us closer to our goals - quality, service, internationality and growth. Our degree programmes are the result of direct exchange between our professors, staff and students, as well as demand from potential employers.

We are looking for new colleagues to join our Examination Office Team in Hamburg, on a full-time basis, 40 hours a week, as soon as possible Examination Office Specialist (m/f/d)

The Examination Office is a key part of the Student Services Center. The EO is responsible for organizing and scheduling examinations. The EO is responsible for the administration of examination results and the preparation of examination certificates. The Service Center and Examination Office are points of contact for all organizational issues and procedural questions related to exams, as well as the issuance of certificates and attestations. The EO assists students with the Issuance of matriculation and exmatriculation certificates; Issuance of degree audits; Questions on courses of study; Applications for a semester on leave; Submission of documents crediting internships and for semesters abroad in cooperation with the International Office; Bachelor’s: applications and admissions; and submission of Bachelor and Master theses.

Your tasks and responsibilities:

• Plan, coordinate, implement, and follow up examination phases

• Administer examination results using the IT-supported application program

• Create & issue certificates, certificates of achievement, objections and de-registration notices

• Check and process applications

• Advise, support, and assist students and lecturers in all areas of the examination system and process with support issues & questions

• Recognition of achievements for lateral entrants

• Administer BA and MA processes (registration, submission of topics, submission of theses and project monitoring) as well as admission examinations

• Other related duties

Your profile:

• Excellent organizational skills

• Strong conflict resolution skills

• Excellent written and spoken language skills in German and English

• Ability to work in a fast-paced environment

• Ability to work effectively in a multicultural environment

• Excellent knowledge of German and English, both written and spoken

• A high degree of initiative, organizational skills, teamwork, reliability, commitment, loyalty, and flexibility

• Completed vocational training or university degree or relevant practical experience in customer-oriented administration in higher education

• Experience with university management systems such as CampusNet desirable

• Knowledge of higher education law, e.g. in examination law as well as in the preparation of appeal and de-registration notices and study contracts, and experience in higher education administration

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• Preventive and aftercare healthcare options
• 30 days of vacation
• Family-friendly work environment and paid care time for sick children
• Various online language courses and opportunities to participate in online collaboration courses(e.g., IBM Design Thinking)
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concepts